Rules of Procedure for the OASIS eGovernment Member Section

  1. The Name of the Member Section

    This group is named "OASIS eGovernment Member Section" (or as abbreviated, "eGov MS").

  2. The Member Section Statement of work

    For the purposes of this Member Section, Government is taken to encompass all jurisdictions of the public sector, including regional, national and local government, and their agencies and dependencies.

    OASIS, and e-business data standardization in general, have benefited from strong leadership from technology-using governments since their inception. Regulatory and public administration activities are a key use case for many XML and e-commerce projects. Many OASIS XML specifications have been initiated, enabled and strongly supported by all jurisdictions of government.

    Further, many data flows in commercial, legal and household activities must flow through or share data with government sources. So compatibility with public administration needs is an important requirement, even for many non- governmental, commercial and private harmonization projects.

    The purpose of the eGov Member Section is:

    1. To promote the adoption and implementation of open standards that facilitate interoperability within and between government agencies and all of their stakeholders.
    2. To stimulate the sharing of best practices and examination of use cases concerning the delivery of eGovernment services, bringing together all jurisdictions of public administrations with other OASIS constituencies – enterprises, technology vendors, research and academia and ICT professionals, wherever they are.
    3. To promote interoperability and the implementation of open standards for transformational government.
    4. To develop eGovernment guidelines that could add value by focusing on use cases and specific requirements at different jurisdictions of public administration in countries from varying levels of economic and technological development.
    5. To create a platform for a series of activities focused on stimulating more inclusive, citizen-centred and shared solutions for Transformational Government
    6. To discuss, scope and if needed initiate additional standardization projects within OASIS.
  3. The Rules for Electing Steering Committee Members

    After the terms of the initially designated members, all Steering Committee seats will be filled by election as described by the Member Section Policy. Members of the Steering Committee shall serve for two-year terms.

    This Member Section expects to maintain a constituency representation as follows: (a) at least one-half of the seats must at all times be filled by employees of governmental or public administration entities who are OASIS AGA members, and (b) the remainder may be filled by any member of the Member Section.

    Vacancies on the Steering Committee shall be filled as provided by the Member Section Policy. Process for Changing the Number of Steering Committee Members

    In addition to the process described in the Member Section Policy, The Steering Committee may at any time change the number of seats on the Steering Committee to 3, 5, 7 or 9 members. The Steering Committee will decide how to effect any reduction in the number of Steering Committee members, if this is necessary in order to align with the expectation of maintaining at least one-half of the seats from employees of governmental or public administration entities who are OASIS AGA members. Members of the Steering Committee shall serve for 2-year terms. The Steering Committee may add any additional seats (up to a maximum of 9) with an initial term of either one or two years, so as to maintain overlapping, staggered committee terms for continuity purposes.

  4. Initial Makeup of Member Section Steering Committee

    The Steering Committee initially shall be composed of 9 members. One member from each of these governments or public administration entities: Canada, Belgium, Denmark, New Zealand, The World Bank plus one member from each of these organizations BAH, Cap Gemini, Tsinghua Tongfang and Pensive shall serve on the initial Steering Committee. At their first Steering Committee meeting, the Steering Committee members shall select who will serve an initial two-year term and who will serve an initial one-year term.

  5. Funding Model for the Member Section

    OASIS policies permit Member Sections to propose, subject to consortium approval, that a portion of dues of OASIS Members who choose to join the Member Section should be retained as operating funds for the activities of the Section. The eGov Member Section will seek such funding to support their work programme and other activities.

    The Section may receive funds directly from sources other than membership dues, and may at the election of its Steering Committee pursue revenue generating and business activities, such as events, grants and donations, so long as these are consistent with OASIS policies and the consortium's not-for-profit tax-exempt status. All such activities and expenditures will be subject to OASIS policies, budgeting and reporting practices, and the approval of OASIS management.

  6. Provisions that Apply to Affiliated Technical Committees

    OASIS Technical Committees may seek to affiliate with the Member Section as provided in the OASIS Member Section Policy and the eGov Member Section will be proactive in seeking such affiliations.

    Affiliated TCs may choose to operate under any of the IPR modes allowed by OASIS policies, and in language as indicated in their TC charters.

  7. Other Provisions

    The Steering Committee will elect its own chair, secretary and treasurer, and set its own meeting schedule and agenda, operating under Roberts Rules of Order (newly revised) and all applicable OASIS policies.

    All meeting minutes and official Steering Committee activities will be published on the publicly archived Steering Committee mail list.

    The Steering Committee may adopt additional standing rules for its operations and Section operations, if not inconsistent with these Rules or OASIS policies.

    Once the Steering Committee is established, it may modify these Member Section Rules of Procedure, subject to approval of the OASIS Board of Directors as provided in the OASIS Member Section Policy.

This version approved by the OASIS Board of Directors 15 November 2015

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